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Limitations of Power BI

Home > Blogs > Limitations of Power BI – Are They Riskey?

Limitations of Power BI – Are They Risky?

May 21, 2021

Global Data 365 is composed of highly skilled professionals who specialize in streamlining the data and automate the reporting process through the utilization of various business intelligence tools.

Limitations of Power BI

If your business is considering implementing Microsoft’s Power BI analytics framework, you must understand the level of complexity involved in successful integration. Power BI is a many-month software project based on a complex mix of technology elements, not just a device you install and customize. To get it right, you’ll need a lot of preparation and the highest level of management skills. So what is Power BI?

Power BI

Microsoft’s Power BI is a cloud-based business intelligence service package. It uses insightful visualizations and tables to transform raw data into usable information. Data can be processed and used to make strategic business decisions in a short amount of time. Power BI is a set of business intelligence and data visualization tools that includes software services, applications, and data connectors. Power BI is a user-friendly tool with versatile drag-and-drop design and self-service capabilities. Power BI can be used on both on premise and cloud systems.

So what are the limitations of Power BI that you can avoid?

Complexity Involved with Power BI

Most of us have become used to applications that can be downloaded in minutes or even hours in the case of more advanced systems. That’s a fairly straightforward scenario. At the other side of the curve are items that entail some configuration and are designed and implemented by a team of specialized experts. A full Power BI implementation must solve a slew of design issues. The answers to those questions will affect efficiency, productivity, and adaptability in the long run. Some of the major differences between a Power BI cloud deployment and an on premise deployment. For instance:

– What features should you run, where should they run, and how will they all interact?

– What level (or levels) of security do you incorporate?

– Will you be using SQL Server Analysis Services to model your results, or will you use the Power BI desktop tool?

– Should you use Power BI’s Direct Query function or import data?

– Will a gateway component be needed, and if so, where will it be installed?

All these are really technical questions, but the solutions have long-term consequences, and it’s always difficult to make adjustments later. This level of complexity necessitates upkeep, which entails additional costs and disruption.

Power BI: Toolset not a Complete Solution

There are no reports included with Power BI out of the box. In fact, Power BI reporting necessitates a substantial upfront expenditure, not just in terms of constructing the technological infrastructure, but also in terms of deciding how you access the data, how and when data must be converted or pre-processed, where you archive them, and so on. After you have answered those design considerations, you will need to put in a lot of time to set up the data access and data flow.

Data access is becoming more complex in this age of cloud computing. This is particularly true of Microsoft Dynamics 365 products, which no more require unlimited reporting access. Microsoft has suggested some possible workarounds, but all of them require major compromises. Microsoft has introduced an indirect layer of “data entities” in Microsoft Dynamics 365 Finance & Supply Chain Management (D365 F&SCM), for instance, that developers can use to obtain entry to ERP data. Personalizing Power BI can be very costly. Since every company is different and has its own set of requirements, customization is unavoidable. Recurring costs arise from the ongoing maintenance of such customizations.

Interact Live
with Dashboards

Increase efficiency and deliver success now with Microsoft Power BI. Enjoy a 20% discount on all Power BI services.

Interact Live
with Dashboards

Increase efficiency and deliver success now with Microsoft Power BI. Enjoy a 20% discount on all Power BI services.

Power BI as a Dashboard Visualization Tool

Power BI was developed to be used as a dashboard visualization tool. It does an adequate job of producing conventional tabular reports, lists of individual records with several columns and subtotal, and it does a great job of providing an insightful visual analysis of what is happening in the market. Traditional banking statements are not generated by Power BI because they are somewhat different from other forms of reports. Filtering, masking, or grouping GL sums by account column, for example, is commonly required when creating a P&L statement. This is often done in different ways for each row in the report.

Columns in the report may be sorted by organizational agency or division, or they can be used to reflect various time spans, budget vs. real, or variance amounts or percentages. Since Power BI has a little method of controlling such distinctions, having it generate a comparatively straightforward P&L is a very costly custom programming activity.

Power BI without the Limitations

Global Data 365 offers self-service, user-friendly analytics and reporting tools, as well as collaboration with Power BI and Excel. With the help of Jet Analytics, we hold the guesswork out of Power BI by automating the process of developing a data warehouse with pre-built connectors for over 140 different ERP systems, allowing business leaders and analysts to have the data they demand, when they need it, without any need for specific commands or the complexity of the entire Power BI stack.

Need to overcome the limitations of Power BI, opt for our Power BI Training program today.

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Home > Blogs > Why Power BI is a Better Choice than Excel for Analytics

Why Power BI is a Better Choice than Excel for Analytics

April 21, 2021

Global Data 365 is composed of highly skilled professionals who specialize in streamlining the data and automate the reporting process through the utilization of various business intelligence tools.


Modern businesses depend on data, and we’re producing more of it than ever before. However, accumulating volumes of digital data is useless unless companies can make use of it. Business intelligence tools can help with this. Are you planning to introduce a platform to assist you in extracting valuable, actionable insight from your data? You have arrived at the right place.

We will go over the fundamentals of Microsoft’s flagship BI app, Power BI, in this article, like what it can do, what it costs, and what changes it can provide to your company.

Characteristics of Power BI Desktop

– Can link to several different data sources. With the Auto-Refresh option, you can keep this data up to date.

– It aids in the rapid modelling of data.

– Using the drag and drop map, it is possible to generate interactive reports.

Characteristics of Power BI Service

– It is a web portal that allows users to monitor and view reports generated with Power BI Desktop.

– Reduce the amount of time spent moving and sharing information.

– Data can be imported from a variety of on premise sources (Excel, DB, CSV, etc.) or directly documented from a variety of cloud web services, including Azure, MailChimp, Zendesk, and Salesforce.

Interact Live
with Dashboards

Increase efficiency and deliver success now with Microsoft Power BI. Enjoy a 20% discount on all Power BI services.

Interact Live
with Dashboards

Increase efficiency and deliver success now with Microsoft Power BI. Enjoy a 20% discount on all Power BI services.

Why should you Choose Power BI over Excel?

Power BI has many benefits to offer than Excel. Listed below are some of the benefits.

Convenience and Data Size

Power BI can handle massive amounts of raw data as well as several data tables. The analytical tool is capable of loading and processing large amounts of data into a single PBIX file. Multiple tables can be configured and, if necessary, combined based on common fields. In terms of user interface and ease of use, the Power Query Editor and Data Modeling parts are easier to use.

Data Connectivity and Auto Refresh

One of the key reasons to use Power BI is that it can link to a broad range of data sources, including databases, online sites like Facebook, and Salesforce reports, among others. When compared to the previous data, the data is automatically inserted into the Power BI Workbook. Excel’s ODBC Driver takes up a lot of time.

Power BI has a great choice for keeping data in alignment with the source called Auto Refresh. To have all the reports updated, Power BI Desktop has a Refresh option, and Power BI Service has a Refresh Now, as well as a Scheduled Refresh option. When you choose Refresh, the data in the file’s model is replaced with the most recent information from the original data source. This form of a refresh, which takes place entirely inside the Power BI Desktop program, varies from Power BI’s Refresh Now and Scheduled Refresh solutions.

Power BI uses the information in the database to link to the data sources identified for it, search for updated data, and then upload the updated data into the dataset when you refresh data in a dataset, whether using Refresh Now or setting up a refresh schedule. In Power BI, unlike Excel, the dashboard can be refreshed.

Reporting and Cross-Filtering

Power BI reporting is much more advanced and engaging than Excel reports, and a single graph can provide numerous perspectives. In Excel, cross-filtering is not possible, but it is possible in Power BI. This has an impact on how users want the filtering for data with table relationships to move.

Alerts and Emails

To submit a mail and a reminder in Excel, a user has to use the VBA Editor to generate a macro. In Power BI, creating a warning and sending an email when a condition (such as a threshold value) is met has never been easier. This will keep users updated when on the move, and they will be able to view the report at any time and from any place.

Some other features include:

Natural Language Query (NLQ)

By asking a common person question in Power BI Service, everyone can get a fast response from the current insights. It’s helpful when someone isn’t familiar with the data model but needs fast answers to questions about the insights. Furthermore, this saves a lot of time.

Deeper Insights

The backend program, which is driven by intelligence and algorithms, can generate interactive insights at the touch of a button. It will help you save time and interpret data more quickly.

Dashboards and Customized Reports

The reports that are produced can be modified in every way to achieve the desired outcomes. On the dashboard, the report tiles can be rearranged and relocated as desired.

Sharing Reports and Access

The reports and dashboards may be shared with the general public or only a small group of associates.

Downloading and Exporting Dashboards

The Power BI Service allows you to download and transfer dashboards in a variety of formats. The dashboards can be submitted as a .PBIX file or exported as a PowerPoint presentation, PDF, or event print.


In today’s data-driven environment, a fast and efficient data analytics tool is needed. Power BI makes use of business intelligence to ensure that all reports are produced efficiently and provide a wealth of information. Changes in time and technology necessitate the use of a versatile tool like Power BI, which makes work easier and saves time while delivering the best performance. Get a suitable training for your needs or for more information, contact us today!

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